Frequently Asked Questions About Office Coffee Suppliers

All around the world, there are many different office coffee suppliers, each with their own selection of coffee makers. Depending on your location, the coffee vendors operate slightly differently, with various different coffee machine packages to suit various needs.

When looking for a good coffee vendor for your office, it is important to consider various factors. These factors can surround the type of coffee brewer / coffee maker available, the quality of the coffee supplied, the size of the espresso machine, the capacity of the coffee brewer, how easy it is to restock your break room supplies, or even something as simple as how eco-friendly you need your office coffee machine to be.

Here is a list of frequently asked questions about office coffee suppliers to help with your considerations.

Should I Buy The Coffee Machine From The Manufacturer’s Showroom?

No. Most of the coffee machine manufacturers, regardless of your location, will work through a distributor who usually also supplies the coffee beans along with the machine.

These distributors are the ones who will be able to provide you with various sales packages, such as free on loan, rental, or hybrid office coffee packages. These packages are great ways to manage cash flow, and can be a cost effective way to help manage the amount spent on break room supplies. 

Learn more about Free On Loan Office Coffee Machine.


What Kind of Office Coffee Suppliers Are There?

Broadly speaking, there are 2 types of office coffee suppliers out there. They can be distinguished by whether or not they roast their own coffee beans for supply to the offices. For those coffee vendors that roast their own coffee, they normally operate locally to your region, and it is likely that the coffee you receive, is freshly roasted and has not been kept very long in storage, and has not travelled a long way through export.

Because they manage the cost of roasting themselves, the end product is normally available at a more competitive price, or at the very least, is of higher quality for the same price.

The other type of office coffee supplier is one who trades in the coffee beans, where they import or purchase the coffee beans from a roaster, and resells them to the office. The advantage of such a supplier, is that they normally do not only deal with coffee, and can sometimes also supply other office supplies such as stationery, printers, and other break room related items.

This makes them a convenient one stop supplier for all your office needs. Both types of suppliers are able to provide the coffee machines, as well as the servicing of your office coffee machine. 


What Kind Of Coffee Machines Do Office Coffee Suppliers Carry?

Most reputable office coffee suppliers will carry a good mix of options, offering different types of coffee makers to suit the needs of different offices. However, the most common types of coffee machines available are bean to cup super automatic espresso machines, commercial espresso machines, single serve coffee machines, and instant coffee machines. 

Learn about the 4 popular office coffee machines you can have in your office. 


Where Can I Find Good Office Coffee Suppliers In My Region?

Normally, a quick online search will show you the most popular results around your locality. Some of these results may lead you directly to the office coffee supplier, while some may lead you to information or review sites.

Either way, you should be able to find good options of coffee vendors for your office with just a little bit of online research. One important thing to note is that most of the time, the top search results on google, are actually paid advertisements from various coffee companies, and may not necessarily reflect the most relevance to your search.

To mitigate this, you can look for the actual page one search results that are not advertisements. These results will give you better relevance when sourcing for an office coffee supplier online.

Alternatively, if there is a chain of specialty coffee shops that you frequent, and you know that they roast their own coffee, it is always a good idea to check in with the staff if you can buy their coffee beans for use in your office.

If they roast their own coffee, there is a good chance that they can also supply you with a suitable coffee machine as well as the coffee beans that go with it. 

For Coffee machine Suppliers: here are some stats from a office coffee consumption survey we have done with more than 1000 office workers. 


How Do I Know If An Office Coffee Supplier Is Cheap / Value For Money?

The quickest way to establish if the quotation you are getting is a value for money and competitive one, is to compare the selling price of coffee against the type of coffee beans that the office coffee suppliers are providing.

As a general rule of thumb, if you are looking at fresh coffee beans to run a bean to cup super automatic coffee machine in your office pantry, your cost per serve for black coffee can go as low as $0.18 for low grade coffee beans.

Cost per serve of gourmet grade coffee beans normally range between $0.25 to $0.35. Cost per serve for specialty grade coffee beans should range between $0.35 to $0.48. Anything higher than that, it is possible that you are committing to an unnecessarily high quality coffee, or that you are being overcharged. 

The price for single serve coffee usually ranges from between $0.50 to $0.80 per serve of coffee, and the quality of coffee provided across the board is hard to establish, as the coffee is pre-ground and packed into the capsules or pods. The dosage is also very little at 5g of coffee per serve, making it even harder to establish the actual quality.


What Is the Process Of Working With An Office Coffee Supplier?

Usually, after you have made your enquiry, a sales representative will get in touch with you to gather some basic information about your office, so as to provide you with the right recommendations that best suit your office coffee needs.

Common pieces of information are:

  • Number of people in your office
  • Available space for the coffee machine
  • Availability of pipe-in water supply for the coffee machine
  • Preference for other types of drinks to be included with the coffee  

Some suppliers will even offer you a free trial or suggest doing a machine demonstration at your office, where they will normally arrange a date to install the coffee machine at your office, teach you how to use it, and leave it for a couple of days for you and your office mates to try out the quality of coffee served, as well as the quality of the coffee machine.

After the free trial, you can then either choose to keep the coffee machine or return it to the supplier. Normally, if the office coffee supplier is willing to do an obligation free demonstration or trial, it would indicate that this vendor has high levels of confidence in their product and coffee offering.

As such, when offered a free trial or demonstration, it is normally a good sign that you have met a reputable coffee supplier. 

Learn more about the benefits of having office coffee machine, e.g. how it can improves your office productivity. 


Can I Get A Single Serve Coffee Machine From An Office Coffee Supplier?

Yes you can. However, it is key to note that most single serve coffee machines are designed for small volume usage, and will serve an office of between 10 - 20 reasonably well.

However, if your office has more people than that, it is advisable to work out a bean to cup super automatic espresso machine instead, which will be able to perform much better under volume stress.

These coffee machines also take a shorter time to brew a cup of coffee, look nicer, and have a cheaper cost per serve than single serve coffee machines. 

To learn more about office coffee suppliers that offers low or no rental package, click on the link or drop us a message below. 


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About US | OCM Profile

OCM was started in 2007, focusing first on coffee machines, then marketing for coffee and food and beverage companies. Check out this restaurant marketing guide to learn more about the many campaigns and companies we have worked with. 

OCM has also created many marketing workshops and classes for the F&B industry. Many of the modules are running in the Singapore Skillsfuture Classes in tertiary institutions such as Temasek Polytechnic Skillsfuture Academy and also ITE College East COC classes. 

For the readers (coffee lovers), we continue to share coffee articles (and videos) and have also started a free coffee class section (with free online coffee training supported by coffee partners). 

To connect with coffee and F&B practitioners, join our growing F&B group on Linkedin (20 000 and growing).



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