How much does office coffee service cost?

How does office coffee service cost depend on these three factors: 

  • Ownership of brewing equipment
  • Employees in the company
  • Types of coffee

If you do not want to read and want to know the best deal: It starts at $200 per month, with a free on loan coffee machine, and no office coffee delivery service charges. Message us to learn or scroll down to fill in the contact us. 

Ownership of brewing equipment

If you own a coffee machine

If your company has an espresso machine then all you need to do is to look for companies that provide coffee and supplies. And there are only two things you need to take note of:

  1. The type of coffee, you and your colleagues enjoy drinking. 
  2. The minimum orders for free delivery 

If you are looking to buy a coffee machine for your office, do check out Sanremo (sleek and easy to use). 

If you do not own a coffee machine 

If your company do not have any existing coffee machine, then you can opt for a rental model or a free on loan model

  • Renting Coffee Machine 

When you rent a machine, you get to choose the machines that you like and there is o restriction on the type of coffee beans or the amount of coffee you need to purchase. However, most suppliers will need you to pay a deposit (usually 2 months) and sign a term agreement (for example 6 months). 

They might also charge you, every time you need them to service our machine. 

This is probably the most expensive model with regards to office coffee service, you pay on a monthly basis, for both the equipment and the coffee. 

  • Free On Loan Coffee Machine 

This is the most popular model. You pay only for the coffee, the machine comes free with it (it is a loan to you). The benefit of this free on loan model: 

  1. You only pay for the coffee
  2. You get a free on loan coffee machine 
  3. They will usually replace the machine if it is faulty at no extra charge 
  4. There are no additional maintenance or delivery charges. 

Employees in the company

The employees in the company determine the cost of your office coffee service.

  • Company or department below 5 pax

Most coffee suppliers will not offer the free on loan model, and renting a coffee machine is too expensive. So, most companies of this size, buy their coffee machine, and coffee. Most of them choose brands such as Nespresso or Dolce Gusto. 

  • Company or department below 10 pax

It is difficult to find coffee suppliers to offer “free on loan” for coffee grounds brewing equipment (Roast and Ground Coffee), suppliers that are willing to do free on loan are freeze-dried coffee suppliers, e.g. Nescafe coffee distributors. 

Nescafe distributors are also able to have lower starting monthly fees, $200 per month. 

  • Company or department below 15 pax

If your company has at least 15 pax, then you will be eligible for most free on loan coffee machines, drop us a chat if you are interested.:) 

Types of coffee

Your choice of coffee will determine your monthly cost (even if you go for the free on loan model). Better quality coffee beans translate into lesser cups of coffee and more cases of coffee you need to buy on a monthly basis. 

Here is a list of popular coffee beans (per packet) for your reference. 

The above are some pointers to the question: How much does office coffee service cost, check out the link for information about our take on the best office coffee machines. Or, drop us a message to chat about your office coffee machine needs. 

**For coffee machine suppliers, list your products free on our website here. 

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Other questions on Office Coffee

How to make coffee in the office? 

It is easy to use an office coffee machine? 

Coffee Equipment Supplier in Different Country 

Coffee/Coffee machine supplier: List your coffee business

Singapore Coffee/Espresso Machine Suppliers

United States Coffee Machine Suppliers 

Australia Coffee Machine Rental 

New Zealand Coffee Machine and Coffee Suppliers 

Malaysia coffee and espresso equipment companies 

See Malaysia Office Coffee Machine Supplier for updated listing. 

Canada Coffee and Coffee Machine Companies 

See listing of coffee supplier Canada for updated listing. 

If you are a coffee supplier, write and list your business with us too: Click here to write your own. 

About US | OCM Profile

OCM ( was started in 2007 with the first webpage about coffee machines. And for a number of years, we focused on helping people find their desired coffee machine (we still are helping folks with that! So, if you are looking for coffee machines for office or restaurants - check out the link). 

In 2010, we started getting enquiries on restaurant marketing and we start to help food and beverage brands with their marketing. Below are campaigns and events that we have done over the years: 

OCM's campaigns: F&B Marketing Ideas by OCM 

OCM's Events: F&B Industry events by or with OCM

Check out this restaurant marketing guide to learn more about the many campaigns and companies we have worked with. 

Since then, we have also created many marketing workshops and classes for the F&B industry. Many of these modules are still running in tertiary institutions such as Temasek Polytechnic Skillsfuture Academy and also ITE College East COC classes, below are some snippets of our lectures and workshops: 

OCM’s F&B workshops: Food and Beverage Marketing Lectures | Workshops - click to watch classes on customer journey map, JTBD and more. 

So, if you are looking for industry practitioners to help you scale your coffee or F&B businesses, do drop us a message or book an appointment. Do also check out our various social media platforms on regular F&B and coffee market updates: 

For regular coffee (F&B) related videos: OCM Youtube

For Daily Coffee Inspiration (fun coffee content): OCM IG

For insights into the coffee (F&B) industry: OCM LinkedIN 

PS: For the coffee lovers, we continue to share coffee articles (and videos) and have also started a free coffee class section (with free online coffee training supported by coffee partners).

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